Being organized can be a way of life and second nature. It has been challenging for me to put that structure into my day. Recently, I started by creating morning “rituals” and routines first. (Fix coffee, meditate, write my “To-Do” list…) and now I look forward to my mornings!
Once it becomes second nature, it’s a habit rather than a chore.
It takes time and effort to create the habit in the first place but once you’ve achieved it you want to stay that way. These nine tips may help you to stay organized every day with very little effort or fuss. Let me know which ones work for you!
After I do my morning routine, I do try to do these next few things:
1. Check In
Start your day by checking your calendar, schedule, and your to do list. It may be that you’ve thought of something you need to add. Prioritize your to do list so that you tackle the important items first.
As well as the to do list you could plan your day in more detail, including calls, meetings, chores and goals. You can use pen and paper, a planner (a bullet journal is ideal) or a planning app.
Don’t forget to include scheduled breaks!
3. The F.A.R. Rules
The F.A.R. Rules are essential for helping to stay organized. They apply equally to your personal life as your business.
File it – if it’s important and needs to be kept (either in paper or electronic form) then file it immediately.
Act on it – if something needs to have action taken for example, paying a bill or making a call, then do it immediately. Then either file or recycle it.
Recycle it – whether it’s junk mail or papers and items you’ve finished with, recycle it immediately once it’s no longer needed.
These rules apply to emails as well as paperwork. By following them you can keep your inbox under control. If you have a plan to manage your email, I would love to have you share it with me!
4. Digital Aids
At times technology can be a distraction yet there are some items that can help you become and stay productive. Chose devices and solutions with care so that you don’t create more of a problem for yourself. Only you can evaluate what is essential to your business.
You may decide that an app to monitor your health and fitness would be a good idea to keep you on track with your goals. There are also menu planning apps, scheduling, time and project management, as well as household organization apps.
One of my favorites is a free time tracker – Clockify.me . It keeps me on track as well as helps me when billing clients.
To be successful with organization skills, track and monitor your progress.
What’s working and what’s not? Be prepared to make changes and adjustments to how you do things. Just because one method of organizing something doesn’t work for you, keep looking. It doesn’t mean that another won’t.
6. Trash It
Don’t keep things for the sake of it. If it’s not useful or necessary then throw it out or give it away. If you are keeping it, then remember to put it away. That way you keep your surroundings free from clutter and distractions.
Keep a track of what works for you and keep on doing it. If something hasn’t been successful then identify what needs to be changed and do it that way the following day.
8. 5 Minute Review
Just like you started your day, end your day with a five-minute review. Celebrate your accomplishments and cross off everything you’ve achieved from your to do list. Remove any inessential or unimportant tasks that are remaining.
Whatever is left can be rolled over to the next day’s list.
9. To Do List
Create your to do list for the following day. Include any important tasks that you didn’t complete that day and only important items that need to be done. Try and limit your list to 10 items or less so that you don’t feel overwhelmed or end the day with a list of unaccomplished items.
Becoming and staying organized doesn’t happen overnight and it does require regular effort. However, you can stay on track by following these nine tips. You can be organized every day with a little planning, time and effort.
10. Get my Free Time Management eBook